Wrike Free Plan: What You Actually Get Before Paying
Wrike's free plan covers unlimited users but caps active tasks at 200, with no Gantt charts or dashboards. Here is what you get and what paid plans add.
By Galactic News Editorial · Published 2026-11-12T04:23:26+00:00 · Updated 2026-11-12T04:23:26+00:00
Wrike Free Plan: What You Actually Get Before Paying
Wrike's free plan costs $0 and covers unlimited users. That sounds generous. The catch is work, not people: the free plan caps active tasks at 200. It also leaves out the features that make Wrike a project management tool rather than a task list. There are no Gantt charts, no dashboards, and no automation. This guide explains what the Wrike free plan includes, where it stops, and what the paid plans add. All prices and limits come from Wrike's own pricing page and plan comparison, checked in November 2026.
Wrike free plan: what you get
The free plan is built for trying Wrike as a group. It includes unlimited users. It includes 200 active tasks. It includes one shared space and one personal space. It includes board, table, and chart views. It includes task and subtask management. It includes email notifications. It includes the desktop and mobile apps. It includes 2 GB of storage for the whole account. It includes API and cloud storage connections. It includes AI Essentials, Wrike's basic AI tools. It includes free viewers, so people who only read do not need a seat. There is no credit card required to start. The free plan is a real tool for basic task tracking. It is not a disabled demo. But its limits are structural. They shape what kind of team can use it.
| Plan | Price | Users | Key limits |
|---|---|---|---|
| Free | $0 | Unlimited | 200 active tasks, 1 shared space, 2 GB storage per account, no Gantt or dashboards |
| Team | $10 per user a month, billed annually | 2 to 15 | Gantt and calendars, 1 dashboard per shared space, 50 automation actions per seat a month |
| Business | $25 per user a month, billed annually | 5 to 200 | Request forms, time tracking, workload, proofing, 200 automation actions per seat a month |
| Pinnacle | Custom pricing | No cap | Budgets, job roles, advanced reporting, enterprise security |
| Apex | Custom pricing | No cap | Highest AI action volume and enterprise controls |
The limits that matter
Four limits decide whether the free plan works for you. First, 200 active tasks. A team that runs more than 200 live tasks at once will hit this fast. Completed tasks do not count, so a team that closes work quickly lasts longer. Second, one shared space. A team with several departments or clients cannot separate their work. Third, 2 GB of storage for the whole account. That fills fast once a team attaches files to tasks. Fourth, no automation. There are no automation rules on the free plan. There is also no time tracking, no workload view, and no request form. The free plan also leaves out the Google Workspace, Microsoft 365, and Slack integrations, according to Wrike's plan comparison. If your team lives in those tools, the free plan will feel cut off. The free plan answers one question well: does this interface work for your team's task list? It does not answer whether Wrike's dashboards, automation, or resource planning fit your team. Those are not on it.
What paid plans add
Team costs $10 per user a month, billed annually. It covers 2 to 15 users. It removes the 200-task cap. It adds Gantt charts and calendars. It adds custom fields and workflows. It adds a dashboard for each shared space. It adds 50 automation actions per seat a month. It adds AI rule building on top of AI Essentials. Business costs $25 per user a month, billed annually. It covers 5 to 200 users. It adds request forms with conditional questions. It adds time tracking and timesheets. It adds workload charts. It adds proofing and approvals. It adds baselines and critical path in the Gantt chart. It adds 200 automation actions per seat a month. It adds AI Elite, including Copilot and agents. Business and above are annual subscriptions only. Wrike publishes no monthly price. Wrike sells seats in groups. Accounts up to 30 seats buy in groups of five. Accounts of 30 to 100 seats buy in groups of ten. Accounts above 100 seats buy in groups of 25. Pinnacle and Apex are priced by quote. They add budgets, job roles, advanced reporting, and more AI actions. A 14-day free trial covers the paid plans. If your trial expires, your account is blocked until you choose a plan or downgrade to free. Your data stays intact while it is blocked.
Who the free plan suits
The free plan suits a small group with a light task load. A student team, a volunteer group, or a startup testing tools can run on it. It suits a team that tracks fewer than 200 tasks at a time. It suits a team that stores files elsewhere and does not need automation. It does not suit a team that runs several projects at once. It does not suit a team that needs Gantt charts or dashboards. It does not suit a team that needs intake forms or time tracking. Count your active users and flag the ones who only read. Viewers are free on every plan. That keeps the bill down when you upgrade. If you outgrow the free plan, Team at $10 per user a month is the first step. But Team is capped at 15 users. A team of 16 needs Business at $25 per user a month. That jump is steep. Plan for it before you build your whole workflow in Wrike.
Bottom line
The Wrike free plan is genuinely usable for basic task tracking. Unlimited users, 200 active tasks, and 2 GB of storage cost nothing. That beats the two-seat free plans of Asana and monday.com for a larger group. But the free plan is a trial of the interface, not of the product. Gantt charts, dashboards, automation, forms, and time tracking all sit behind paid plans. If your team needs any of those, the real starting price is $10 per user a month for Team, or $25 for Business. Use the free plan to test the interface for two weeks with real work. If you hit the 200-task cap, move up. If you never hit it, stay free and save the money.